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For many years, Andornot has proudly sponsored professional association events and supported our colleagues through participation in conference trade shows. And in 2017 we introduced our Andornot Professional Development Grant, $1,000 awarded annually to one person to help them attend a conference.

This year is different: 2020 has been relentlessly stressful on everyone, and the coronavirus pandemic has disrupted events and trade shows like a fox among the pigeons. Maybe you’re even thinking that professional development can take a back seat for a while, just until you catch your breath. We very much understand, and want to support you wherever you’re at right now.

In consideration of the times we live in, we have evolved our Professional Development Grant into a general grant that can be put to a wider range of uses, and we are making more funds available. In 2021, we will split $3,000 between multiple applicant. The funds may be used for professional as well as personal development, to help you keep going. For example, possible uses might include:

  • Attending an online conference or workshop.
  • Hosting an online conference or workshop.
  • Paid time off work to work on a research project or prepare a paper for presentation.
  • Paying a professional resume writing service to improve your job-hunting prospects if you lost work this year.
  • Purchasing PPE.
  • Simply taking a “mental health” day you wouldn’t normally get paid for.
  • Going to a spa to help you de-stress.
  • Purchasing a bicycle or running/hiking/walking gear.

Adopting a very cute emotional support animal friend.

We’re open to your ideas for what might benefit you and your work or career in these challenging times. The application form is available now at https://forms.gle/VasbFTW8U2Hn9dzp6 and is open until January 15th, 2021, at which time we hope to choose several successful applications to fund.

Applications will be viewed only by Andornot’s senior staff and will be kept in strict confidence. The names of recipients of the grant will not be made public, though everyone who applies will be contacted to inform them of their application status.

To apply, fill in this Google Form https://forms.gle/VasbFTW8U2Hn9dzp6 which asks for this information:

  • Your name, phone number and email address
  • Organization for which you work, if employed
  • Amount requested
  • Intended use
  • Benefits (to you, your association, or others)

While we miss meeting you in person at conferences and other events, we’re only a phone call or email away. We hope our expanded grant helps you stay safe, sane, and connected to your colleagues. We’re all in this together!

Library and Archives Canada has announced the launch of the 2021-2022 funding cycle for the Documentary Heritage Communities Program (DHCP), with $1.5 million to award to documentary heritage organizations across the country.

The DHCP provides financial assistance to the Canadian documentary heritage community for activities that:

  • increase access to, and awareness of, Canada’s local documentary heritage institutions and their holdings; and
  • increase the capacity of local documentary heritage institutions to better sustain and preserve Canada's documentary heritage.

This program is a great opportunity for archives, museums, historical societies and other cultural institutions to digitize their collections, develop search engines and virtual exhibits, and other activities that preserve and promote their valuable resources.

Further program details, requirements and application procedures are available at https://www.bac-lac.gc.ca/eng/services/documentary-heritage-communities-program/Pages/dhcp.aspx

How can Andornot help?

Many Andornot clients have obtained DHCP grants in previous rounds, and Andornot has worked on many other projects which would qualify for this grant. Some examples are detailed in these blog posts:

We have extensive experience with digitizing documents, books and audio and video materials, and developing systems to manage those collections and make them searchable or presented in virtual exhibits.

Contact us to discuss collections you have and ideas for proposals. We'll do our best to help you obtain funding from the DHCP program!

Did you know that DB/TextWorks has a built-in image viewer? And that it can be used to view not only images but PDFs as well? As a well-established software application, DB/TextWorks has quite a few features that aren’t always well known or used.

Lately we’ve been helping clients make good use of the image / document viewer as part of our DB/TextWorks hosting service. This service is mainly about providing access only to DB/TextWorks software on our server, but not necessarily the entire ecosystem of applications our clients may be used to having on their own PCs for viewing and editing documents.

For our museum and archival clients with databases of historic photographs, and our many clients with databases of documents, when managing records in a textbase on our server, they still need a quick and easy way to open these files, if not to edit them, but at least to make sure they select the correct file name to add to the record. The image and PDF viewer built in to DB/TextWorks provides a great way to do this, since the files open within DB/TextWorks, with no need to wait for any other software to load.

You can take advantage of this feature in your own DB/TextWorks software and textbases, even if you’re not using our hosting service. Here’s how:

Textbase fields must be of type Image

In order to use the built-in viewer, the fields in your textbases which contain the image and document file names must be of type Image.

To check if they are, launch DB/TextWorks, open your textbase, choose the Display menu, then the Textbase Information entry. In the report, under the Field Summary heading, look for your image and document fields and see if they are of type Image. If not, you can edit the textbase structure to change them (e.g. from Text to Image).

The built-in viewer works with almost all image file types, but PDF is the only document type it can display (e.g. not Word documents). To launch external viewers, such as MS Word, for other document types, you can use the suggestions in this blog post: https://blog.andornot.com/blog/how-to-open-local-files-from-dbtextworks-search-results/

Use the complete path to files in textbase records

When adding the names of image and document files to textbase records, right click on the field you use to store the image or document file name and choose Browse Files. You can now navigate to and select an image or document and the complete path and file name will be in the textbase, with no typos.

e.g.

  • H:\DBTextWorksData\Images\SomeImage123.jpg
  • H:\DBTextWorksData\Documents\SomeDocument456.pdf

Having the full path will help DB/TextWorks to find and display the file in the built-in viewer.

(Note: an alternative to the above is to place the folders of images and documents underneath the folder that has the textbase in it, and then in the textbase record, use only the folder and file name – e.g. Documents\SomeDocument456.pdf. DB/TextWorks will find the files under the textbase folder in this case).

Using the built-in viewer

To open an image or document, when viewing a record that has a file name in a field of type Image, the toolbar button circled in red in the screenshot below will become available and clicking it will launch the viewer, with the image showing.

DBTWToolbar_ImageViewerButton

Once the viewer is open, you can use the toolbar that appears to navigate through all the images or all the pages of a PDF, within the record, even if they are in several separate fields. You can also zoom in and out, and show thumbnails of all images or pages of a PDF. How handy is that!

DBTW-ImageViewer

Another way to view an image within DB/TextWorks is to embed a Picture Box in a Report Form or Display Form, so the image appears when viewing search results or a record (rather than opening it in the built-in viewer), as shown below.

DBTW-Results-Images

To learn more about the image viewer and other image tips, launch DB/TextWorks, then choose the Help menu and Help Topics entry. In the help window, select the “Working with Images” topic.

Patient health education materials are an important resource for both caregivers and patients, allowing health care providers to provide important information to patients for their ongoing care in a written format. This may include printed pamphlets handed out at the conclusion of a hospital visit, emergency department discharge instructions, and electronic resources patients can access from home during their recovery.

Like many health authorities, Vancouver Coastal Health (VCH) and Providence Health Care (PHC) manage databases of such materials, and each has recently upgraded the website used to provide access to these resources for staff and the public. Using our Andornot Discovery Interface, two modern, accessible and mobile-friendly search engine sites were built, one for VCH and one for PHC:

Vancouver Coastal Health Patient Health Education Materials

Staff and patients may search by keyword or select a health topic from the home page, then narrow their results by topic, format and critically, language, as many resources are available in multiple-language translations.

Spelling corrections, search suggestions and relevancy-ranked results also help connect a user with a resource quickly and accurately, and a synonym list helps connect different terms for a condition to the same resources. For example, a search for blood clots returns the same results as a search for coagulation, and vice versa, allowing different terms to be used to find all relevant resources.

When viewing a record, those available translations are shown so a user can quickly select the best version for their needs.

Related Records

Many records provide the PDF online for patients and staff to access, but staff may also use these systems to monitor resources which are under review, or to request that a review be initiated or obtain other information about the resource.

A table view of search results is available for rapid scanning of resources, primarily for health care staff already familiar with the resources who only need quick access to the relevant PDF.

Table View

Behind the scenes, a DB/TextWorks database shared by both VCH and PHC is used to catalogue and manage the resources.

The two sites are hosted by Andornot, along with the DB/TextWorks software and database, as part of our managed hosting service.

Andornot works with health authorities throughout British Columbia and across Canada to provide information management solutions for other patient health resources and health care libraries.

FPInnovations is a private, not-for-profit R&D organization that specializes in the creation of solutions that accelerate the growth of the Canadian forest sector and its affiliated industries to enhance their global competitiveness.

As part of its mandate, FPInnovations maintains a research library of in-house reports and other publications available to members and in some cases, the public and all industry.

This research library was recently made available through an instance of our Andornot Discovery Interface search engine, at https://library.fpinnovations.ca

FPInnovations Research Library Search Results

This site provides searchable access to over 10,000 reports and publications covering more than 50 years of FPInnovations’ research. Subject areas include forest operations, wood products and pulp, paper and bio-sourced products, with full text PDF reports immediately available online.

Spelling corrections, search suggestions and relevancy-ranked results connect users to resources quickly, with the ability to further limit results by industry sector, research area, material, type, date of publication and other facets of the collection.

spelling correction

A DB/TextWorks database is used behind the scenes to catalogue and manage the reports.

This new resource complements two related Andonot projects:

  1. the ThinkWood Research Library; and
  2. the B.C. Wood Supplier Directory.
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